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OFFICE TIMING: 10.00 AM TO 5.00 PM (MON TO SAT)
MAIN PURPOSE OF JOB
To perform clerical duties operating the Computer Aided Facilities Management (CAFM) Software or Computerised Maintenance Management Systems (CMMS) and create and maintain accurate data records for facilities.
JOB OBJECTIVES
-To create accurate input for assets into the CAFM/CMMS for data records and reports (manual & computerised) in accordance with Company procedures.
-To ensure that asset data is correctly entered, stored and maintained.
-To input asset data and planned maintenance into database program
-To provide Planned Preventive Maintenance (PPM) work orders, in accordance with pre-program of work.
-To raise Reactive Maintenance (RM) work orders for technical staff
-To interrogate data records (manual & computerised) as directed for accuracy, legibility or damage.
-To auto generate reporting data on PPM and RM carried out to ascertain status.
-To generate periodic reports accurately and efficiently for client reporting.
-To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order in accordance with company filing system
-To document materials movement, using computer system
-To communicate with customers, employees, and other individuals by Help Desk action and to impart information on status of work orders.
-To complete work schedules and follow up with the concerned personnel to close the completed task in the system.
-To update and close the completed task in the system
EDUCATION, SKILLS AND EXPERIENCE
Essential:
-High School
-Proficient in English language both written and oral (Verified by Test)
-Office Computer Applications, Word, Excel, Access, Power-point
-Clerical and Administration Skills
-Communication Skills
-Interpersonal Skills
-Working under tight deadlines
-2 to 3 years experience in relevant field
Desirable:
-Knowledge of CAFM / CMMS
-Knowledge of any database
-Knowledge of FM concept and terms
-Technical experience/background
-Bilingual